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Professional Responsibilities-Public Schools

This section covers information about professional responsibilities for public schools.

Professional Responsibilities of School Administrators

This section outlines the key professional responsibilities of school administrators for the administration of the Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions, the Grade 9 Assessment of Mathematics and the Ontario Secondary School Literacy Test (OSSLT).

School administrators, in partnership with teachers, are responsible for ensuring that

  • the schedule, locations and other details for the administration of the assessments, including the plan and requirements for students receiving additional time, are determined prior to the administration of the assessment.
  • accommodations are provided to students with special education needs, English language learners and students with special circumstances,in accordance with the user guide.
  • the students work independently of every other student and are supervised at all times during the administration of the assessments.
  • for the open-response language questions, a paper or an online response format is selected for each student based on the needs of the student (this will be the responsibility of the teacher).
  • responses that were scribed are entered into the e-assessment system (this will be the responsibility of the teacher). 
    • Responses to primary- or junior-division open-response language items on paper must be scanned and uploaded to the e-assessment system using the steps outlined in the user guide. 
  • Responses to large-print primary- or junior-division open-response language items must be transcribed in the e-assessment system (not scanned) using the steps outlined in the user guide.

School administrators are responsible for ensuring that

  • they and the teachers and invigilators administering the assessments, as well as scribes, school staff or any person performing activities related to the administration of the assessment, have read and will adhere to the guidelines and instructions in the user guide.
  • they access the EQAO webinars and self-guided modules.
  • they and the teachers, invigilators, scribes, school staff and individuals performing any activities related to the administration of the assessments have received training for both administering the assessments and using the e-assessment system prior to administering the assessments.
  • all technical requirements have been reviewed, agreed to and implemented as required by EQAO.
  • all Grade 3 and Grade 6 students at the school enrolled in in-person learning are accounted for in the e-assessment system, even if they are to be exempted.
  • complete and accurate information for each student eligible to participate in the assessments is provided to EQAO through the e-assessment system.
  • the locations and conditions for the administration of the assessments allow each student to work independently of every other student and comply with the EQAO requirements set out in the user guide.
  • there is no deviation from EQAO guidelines and instructions without explicit written direction from EQAO’s Chief Assessment Officer.
  • any breach or suspected breach of security of an assessment is reported to EQAO immediately.
  • students are aware that if a response to a question on an assessment or questionnaire is deemed offensive, the school administrator may be notified.
  • all student data is validated in the system after the completion of the administration of the assessments.

Professional Responsibilities of All Individuals Involved in the Administration of the Assessments

This section outlines the key professional responsibilities of all individuals involved in the administration of the assessments, including school administrators and teachers, before, during and after the administration of the Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions, the Grade 9 Assessment of Mathematics and the Ontario Secondary School Literacy Test (OSSLT).

Before, during and after the assessment:

All individuals involved in activities related to the assessments (e.g., students taking the assessments; teachers, invigilators, school staff, scribes or any person performing activities related to the administration of the assessment) must not, in whole or in part, copy, save, reproduce, distribute, publish or post to the Internet (including social media), or anywhere else, any assessment materials, including but not limited to photographs of the assessments or descriptions of the assessments’ content (including but not limited to questions, instructions, images and examples).

Before the administration of the assessments:

  • Assessment questions and passages must not be accessed prior to the administration of the first assessment session.
  • Only individuals involved in the administration of the assessments may have access to the computers or devices on which an assessment will be taken.

During and after the administration of the assessments:

  • Only individuals directly involved in the administration of an assessment (e.g., teachers, invigilators, school staff, scribes or any person performing activities related to the administration of the assessment) may enter the assessment room and have access to the computers or devices on which the assessment will be taken.
  • Scribes may have access to the student’s assessment and the e-assessment system only during the administration of the assessment.
  • Students must be supervised at all times during the administration of the assessments. This includes students with accommodations and students who are permitted additional time to complete an assessment.
  • Prior to, during or after the administration of the assessments, no one may use information from an assessment to provide instruction on any concept or item tested.
  • During the assessments, no one may explain, define, translate or provide examples of reading vocabulary or writing terminology to students, including those with accommodations.
  • During the assessments, nothing may be said or done to influence student responses. At no point during or after the assessments may anything be said or done to encourage or influence students to alter or revise their responses.
  • No one may read, review or correct student work during or after the administration of the assessments. This includes copying, rewriting, editing or altering student work in any way.
  • Each session or stage of the assessments must be completed in one sitting. A session or stage may not be interrupted by lunch or by any other school programming. A session or stage may include water, stretch and washroom breaks.
  • Any circumstances that may affect the scoring of student work or may have affected the validity of any student performance (e.g., a discussion between two students during the assessment) must be documented and reported to EQAO through designated mechanisms as outlined in the user guide.
Updated on May 3, 2022