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How do I administer assessment sessions?

This section includes instructions on how to administer, invigilate and manage assessment sessions.

Before starting the assessment session, ensure you have the SEB Password or Kiosk Password. You will need to enter this password on each device before completing the steps below. Principals can find this password on the Technical Readiness page in their account. 

How do I start an assessment session?

On the day of the assessment, follow these steps to start an assessment session.

Please note: The assessment can be scheduled before the date of the assessment and set to begin on the day you will be administering the assessment.  To schedule an assessment before the day of the assessment, only proceed to Step 5 on this page.  On the day of the assessment, log in (Step 1) and select the pre-scheduled assessment for your class, then continue from Step 6.

1. Log in to your teacher account.

2. Once you are logged in, select the Classes/Groupings tab on the left-hand sidebar.

3. In this view, you will see your classes. To open a class, click Select Class. 

4. Once the class is open, click Start or Schedule Assessment Session.

5. Two choices will appear: Sample Test (Grade 9) and Grade 9 Assessment of Mathematics. Click Grade 9 Assessment of Mathematics.

Two more choices will appear: Start Now and Schedule for Later. Click Schedule for Later to schedule the assessment for the students in this class.

Complete the date and time for the assessment to begin, then click Schedule Assessment.

Please note:  The assessment can be scheduled on or before the date of the assessment and set to begin at the time you will be administering the assessment.

6. When you are ready to begin the assessment you will need to have the SEB or Kiosk programs started and have the passwords entered for each device.  Principals can find this password on the Technical Readiness page in their account. This will take the students to their login page where they will log into the assessment using your class Access code (found in the pink box) and their OEN.  The student OEN can be found in your class by clicking Manage Students and clicking Show OEN beside each student.

7. Assessment Day Script for Teachers

The Grade 9 Assessment of Mathematics is an online assessment with virtual tools, however, students can have access to a pencil, an eraser and paper for rough work during the assessment, headphones for listening to questions, and an additional calculator if required. Please refer to the “What can students have access to during the assessment? ” section.

Before you unlock and begin the assessment, please read the following information aloud (you may modify all times as required):

“The Grade 9 Assessment of Mathematics has two Sessions. Each session has two stages. You will complete four stages in total. Today you will complete Session A. Prior to starting this session, you can take some time now to try the resources provided in the platform.”

If students have not had the opportunity to review the assessment tools, please provide students additional time to go through the tool exploration prior to starting the assessment.

When students are ready to start the assessment:

““We are now ready to start Session A. Remember this session has two stages. Once you submit a stage, you will not be able to go back and change any of your answers to questions in that stage.

Once the assessment begins, I will only be able to answer questions about assessment operation and navigation, not the content. You will have approximately 60 minutes to complete the two stages in this session. You can flag questions that you wish to skip. Before you submit each stage, go back to the questions you have flagged and review them, and complete any unanswered questions.”

“Are there any questions?”

When you have unlocked Session A, notify students to begin the assessment session.

“You may begin Session A.”

Ensure students complete both stages in Session A. Do not lock the session for any student if they have not completed and submitted both stages in that session.

As students complete Session A, they will automatically be locked from the stages they submitted. Do not unlock Session B until students are ready to begin Session B. It suggested students have a break between sessions.

Once students are ready to begin Session B of the Grade 9 Assessment of Mathematics, please read the following:

“You will now complete Session B of the Grade 9 Assessment of Mathematics. Prior to starting this session, you can take some time now to review the resources in the platform.”

When students are ready to start the assessment:

“You are ready to begin Session B. As a reminder, once the assessment begins, I will only be able to answer questions about assessment operation and navigation, not the content. You will have approximately 60 minutes to complete the two stages in this session. You can flag questions that you wish to skip. Before you submit each stage, go back to the questions you have flagged and review them, and complete any unanswered questions.”

“After you complete Session B, there will be a short student questionnaire for you to complete. It will take approximately 10 minutes.”

“Are there any questions?”

When Session B is unlocked, notify students they may begin the assessment session.

“You may begin Session B.”

Ensure students complete both stages in Session B. Do not lock the session for any student if they have not completed and submitted both stages in that session.

As students complete Session B, they will automatically be locked from the stages they submitted and the Student Questionnaire will automatically be unlocked. Students need to click on the “Assessments” button to access the Student Questionnaire. 

8. Once the assessment has started, you will be redirected to the Assessment Invigilation page. Here you will be able to see all the students in your class who are accessing the assessment, monitor their progress, pause or resume their assessment, manage their time limit and report any issues that occur.

How do I invigilate or monitor assessment sessions?

Once the assessment session has started, you will be redirected to the invigilation screen. 

This screen is where you will monitor and manage your students’ progress through the assessment session. The image below shows a sample invigilation screen. The descriptions below the image correspond to the numbers in the image.

  1. Access Code (for Assessment Session): Each assessment session will have an access code. When you start the assessment session, students who are in the class and are logged in, will be prompted to start the assessment. . If you have already started the assessment when a student arrives, the student can log in and enter the access code in the appropriate field on the Login page and access the assessment.
  1. List of Students: This is a list of all students currently enrolled in your class in the assessment session. You can see which students are currently logged in and which are not by their login status.
  1. Unlocking Session A: The assessment is separated into two sessions. Session A must be unlocked by the teacher for students to start it. Click the lock icon to unlock Session A for all students. Students must complete both Stage 1 and 2 to complete this session. If you need to pause a session, you may click the lock button again to lock the session for all students.  Then to resume the session, click the lock button to restart the session.  Do not click Submit Results until all students have completed both Session A and Session B.
  1. Unlocking Session B: The assessment is separated into two sessions. Session B must be unlocked by the teacher for students to start it. Click the lock icon to unlock Session B for all students. Students cannot proceed to Session B until they have completed Session A. Students must complete both Stage 3 and 4 to complete this session. Do not click Submit Results until all students have completed both Session A and Session B.
  2. Managing Assessment Features: These are features that teachers have access to while they are invigilating.

How do I pause or resume a student’s assessment session?

Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class at any point during the session. This will allow the students to return to the assessment later. 

Click Pause Session at the top of the page to pause the session for the entire class.

To resume the session, click Resume Session.

Is there a time limit for an assessment session?

Once you have started the assessment, you will have access to various features for invigilating your students’ assessment session. On the Invigilation page, you will be able to see the time allotment for each assessment session. The suggested time for each session is 60 minutes.

As the teacher, you can lock and unlock each session of the assessment for all your students by clicking the lock icon.

At the end of each session, you will have the option of closing the session or keeping it open for one or more students. If a student has completed the first session and you have unlocked the second session, students can move on to it directly. You can provide a break between sessions or have the students write the two sessions on different days.

If a student has not completed the session after 60 minutes, you can leave the session open so that the student can continue. Any students receiving extra time must continue to be supervised. 

When each student is finished a session and they have submitted both stages in the session, they will automatically be locked from the session. If you need to close the session, you can click the lock icon beside the student’s name and they will no longer have access to that session. If you lock a session before a student has clicked submit, you may unlock the session for that student and they will return to the question that they were working on when they were locked out. This should only be done if the student is completing this session in one continuous sitting and requires a supervised break.

If the student submits a stage, they will not be able to return to that stage and if they submit both stages in the session, you will not be able to unlock that session. 

How do I report issues? 

  1. To report an issue affecting the students in the assessment session, click Report an Issue at the top of the invigilation screen.
  • A pop-up will open allowing you to identify the issue that is affecting a student’s ability to complete a question or questions or that may affect the validity of a student’s results. Select a specific category that best identifies the issue.
  • Choosing one of the three categories will then reveal an Options drop down menu allowing you to identify a specific reason for the issue you are reporting.
  • After the Issue Category (1) and Option (2) are selected, clearly describe the issue in the Report Issue text box (3). Ensure you provide as much detail as possible when describing the issue. This includes identifying the affected session or stage and section number as well as question number. Do not report student absences.
  • Select the student(s) name from the list (4) that appears below the Report Issue text box. Then click OK (5). If no students are selected, the issue will be associated with the entire class.

Note: Once you have reported an issue, the details are recorded in the system. It is not necessary to follow-up with EQAO or technical support to ensure your request has been received. If you require immediate assistance, contact technical support at eqao-support@vretta.com or call 1-888-444-4017

How do I administer an assessment session to students who are not in my class?

Although you will only have the students in your class that your school administrator has assigned to you, you can administer assessment sessions to students who are not currently in your class.  Use one of the following methods to administer the assessment to both students in your class and students who are not in your class.

Method 1: Transfer students from one class to another

  1. Your school administrator can transfer the students, who are not currently in your class, into your class.  This must be done by the school administrator and cannot be done by the teacher. The student must only be transferred before a session is started. If a student is transferred while they are in a session, the student will be locked out of that session and that session cannot be unlocked again. Once the student(s) have been transferred, they will appear on your class list and can write the assessment with your class.
  2. Follow the procedure under “How do I start an assessment session” to administer the assessment to all the students now listed in your class.
  3. Once the students have completed the assessment, the school administrator must transfer all students back to their original classes so that student reports go to the correct teacher for each student.

Method 2: Supervise students from another class

  1. If a teacher will be invigilating the assessment from another room, but you will be supervising the student, ensure that the student has the access code from their own teacher. Please ensure you have obtained the SEB or Kiosk password from your school administrator before the test session is scheduled to begin. You will need to provide this password to students to allow them to enter and exit the lockdown browser.   All students will need to use the access code provided by the teacher whose list they are on. 
  2. Using this access code and their OEN, the student will be able to login to the system and take the assessment in your class.  Ensure that you have a copy of all OEN numbers for students not on your class list before you begin the assessment.

3. The teacher who is invigilating will be required to unlock any sessions required for the student. You will need to be in contact with that teacher to ask them to verify when the student has submitted both stages in a session before you permit the student to leave the assessment room. The student can have supervised breaks during the assessment. If the student is completing both sessions in one day, advise their teacher to unlock the second session when they are ready to begin Session B. The student can have an unsupervised break between sessions.

How do I end an assessment session?

Once all students have completed both assessment sessions (Session A and Session B), including the questionnaire (Session Q), the assessment session can be ended. If a teacher would like to end an assessment session, the teacher should select the Submit student responses to EQAO tab on the Assessment page. The approximate time for students to complete each of Session A and Session B is 60 minutes. (If students are receiving additional time, modify all times accordingly.)

How do I see assessment results for the students in my class?

1. Log in to your teacher account.

2. Once you are logged in, select the Classes/Groupings tab on the left-hand sidebar.

3. Click Select Class to select the class for which you would like to view the reports.

4. Once on the page for that class, click View Reports.

5. This will bring you to the Reports page. Here you will be able to review the results of the individual students in your class. Results will appear only once both sessions are completed.

Updated on May 17, 2022